One of the least pleasant items that can happen to an employee and her company is the loss of company data when a hard disk drive fails or the computer is stolen during travel. Hundreds of hours (or more) of work progress and highly sensitive corporate data can be lost in the blink of an eye.
Here are some simple, low-cost solutions that can help protect your data and company productivity.
- remind all employees that the intellectual property on their computer could be critical to the success or failure of the company. It is expected that the computer is reasonably protected during travel
- ensure time-outs are set so an unattended computer will require a password to use,
- don’t leave it in the hotel room, if possible,
- don’t leave it on the car seat – put it in the trunk,
- use common sense.
- have an external hard disc drive connected to every laptop computer docking station AND program the laptop to do a daily or weekly incremental backup of the data.
- a cloud storage method is preferred to the external drive because it also offers enhanced data protection during disasters due to the cloud being off-site.
- require all passcodes to be “strong” to limit access for non-authorized personnel.
- set the computer to dump all of its non-application data after 10 attempts to break the passcode. This is only practical if the daily/weekly backups are performed.
- this could be limited to mission critical personnel to focus the risk management on the most sensitive data.
- check to see that the bluetooth connection is secure to make unauthorized access more difficult.
None of these suggestions are complex and most of them are part of the computer’s operating system. A few minutes of work per device, a rational data security plan and very minor inconveniences to employees can thwart all but the most determined data thief.
Originally posted 2012-12-04 00:10:37. Republished by Blog Post Promoter